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Kansas Wesleyan University

OPTION 1:  Payment in Full

Payment Schedule*

  • Fall semester is due by August 1.
  • Spring Semester is due by January 1.
  • Summer Semester is due by June 1.

International students may have different deadlines. Please contact the Business Office
(785-833-4349) for more information.

FAQ: Option 1

What payment methods are available?

Mail your check:

Attn: Business Office Kansas Wesleyan University
100 E. Claflin Ave.
Salina, KS  67401-6196

Be sure to include your Coyote’s name and KWU Student ID #.

Pay by credit/debit card:

Call the Business Office at KWU and speak with any member of the staff. They can take your credit/debit card information and process the payment.

Phone: (785) 833-4347

Pay Online:

Log onto MyKWU > Student > Financial Info >

Scroll to below MyAccount Balance to the hypertext link “Make a Payment” and follow the online instructions.

Be sure to indicate the semester for which you are paying. (e.g.: For the Fall semester of 2020 = FA20)

To Pay by EFT:

Contact the Business Office for details.

Phone: 785-833-4349

Please note that there is an approximately 3% service fee for all credit card transactions.

How do I know how much to pay?

  • Your Financial Aid Award Letter presents a good estimation, or
  • Tuition Bills (“Course and Fee Statement”) are mailed each term by the Student Financial Planning to the student’s home address of record.

Fall is mailed by July 1.

Spring is mailed by early December.

Summer is emailed to the student’s KWU email account after they register in classes.

How do I notify KWU of my plan for payment of the balance?

  • Submit the Payment Selection Form for Option 1 that was attached to your award letter to [email protected] or fax to (785) 404-1485, or
  • Email [email protected]. Be sure to include your Coyote’s name and Student ID #.

OPTION 2:  Monthly Payments

Payment Schedule

  • Fall 2024: August 1, September 1, October 1 and November 1
  • Spring 2025: January 1, February 1, March 1 and April 1

Payment Methods

After all applicable financial assistance is applied to the student’s charges for the semester, (plus the $30 fee for this program) the remaining balance is divided into four equal installments and deducted from the bank account you designate.

FAQ: Option 2

How do I know how much the payment will be?

The Student Financial Planning office calculates your monthly payment each month by looking at the current balance and dividing that balance by the remaining number of payments.  You will be notified by if the calculated payment amount changes. This notice will be sent to the email address you entered on the Payment Selection Form – Option 2.

You can calculate this for yourself by logging onto My KWU > Student > Financial Information.  Scroll down to MyAccount Balance and select the term for which the payment is due.  An Account Statement will display. Divide that balance by the number of payments remaining.  Example: Prior to the third payment being drawn, the Account balance is $2,000.  Divide $2,000 by the two remaining payments (the third and the fourth) = $1000 will be drawn.

What if my Coyote receives additional outside scholarships or makes payments during the summer?

The Student Financial Planning office calculates your monthly payment each month by looking at the current balance and dividing that balance by the remaining number of payments.  If the Student Financial Planning Office receives documentation of outside scholarships awarded to your Coyote which contains sufficient data to enable us to add that outside scholarship to your Coyote’s Awards, we will do so.   Unless the donor’s letter instructs us otherwise, we will assume half is to be applied to Fall term and the remainder is to be applied to the Spring term.

Whether your Coyote earns money in the summer and pays toward tuition or receives additional outside scholarships, the effect is the same.  Your total remaining balance outstanding and reducing your subsequent payment(s).

Is interest charged on this payment plan?

No. Only the $30.00 per term fee is added to the statements. Other fees related to declined/late payments are possible. Please refer to page 30 of the 2023-24 course catalog for additional information.

How do I notify KWU of my plan for payment of the balance and designate the account from which the payments will be drawn?

Submit the Payment Selection Form for Option 2 that was attached to your award letter to [email protected] or fax to (785) 404-1485.  The Payment Selection Form MUST BE signed by an Account Holder of the account from which payments will be drawn.  Attach a voided check or a printout from your bank’s website that shows the name of the account holder, the routing number and the account number.

Additional Payment Plan Options

You may want to consider these other Options:  the Parent PLUS loan (link below) or an Alternative Education Loan (link below for FASTCHOICE), which is a Commercial Bank Loan for Education purposes.  These loans permit loan payments to be deferred until after graduation or six months after dropping below half-time enrollment status. Interest does accrue on these loans while the student is in school and is capitalized onto the principal balance if not paid prior to the end of the year in which the interest accrues.

OPTION 3: Federal Parent PLUS loan

A Parent PLUS loan can be borrowed by only a biological parent, stepparent, or adoptive parent.

The student cannot be the borrower for the PLUS Loan.

A Parent PLUS Loan is a credit-based Federal Student Aid loan available to a parent (as defined above) of a dependent, undergraduate student. A parent will need an FSA ID to apply for a PLUS Loan. A parent can create an FSA ID online.

OPTION 4: Alternative Education Loan

For Alternative Education loans, either a parent or the student can be the borrower but as a Commercial bank loan, borrower’s credit history will determine eligibility.

Many young college students are very unlikely to have eligibility on their own; therefore, the student borrower will likely need a co-borrower to qualify.  Anyone who has credit-worthiness can be the co-borrower; it does not have to be a parent or a relative.

All forms of Federal Student Aid a student may qualify for should be utilized before considering an Alternative/Private Education Loan. The terms and conditions and interest rates associated with Federal Student Aid loans and other programs may be more favorable than the provisions of an Alternative/Private Education Loan.